I-9 software GryphonHR

Discover a Better I-9 Compliance Solution

Improve compliance with Form I-9 and E-Verify® and provide a better electronic I-9 and onboarding experience to your team and employees with an intuitive cloud platform. Learn more about our remote I-9 verification options and virtual  I-9 verification features.

Electronic Form I-9 software screens by GryphonHR

Crafted for Significant Advantages

Streamlined I-9 Compliance

Stay on top of current Form I-9 compliance requirements with technology that adapts and evolves.


Easy for Everyone

Allows anyone to complete the Form I-9  easily, while increasing compliance and efficiency.

Resolves Logistical Challenges

Resolve logistical challenges of meeting Section 2 requirements and enjoy greater flexibility for I-9 verification.

Virtual Verifications + E-Verify

Helps E-Verify employers to efficiently and accurately complete Form I-9 and better manage E-Verify cases.

Consistent I-9 Procedures

Creates consistent company procedures to help avoid non-compliance and discriminatory practices.

Customizable & Configurable

Customizable and configurable to meet your HR and business needs, no matter the scale or structure.

Compliant

Our cloud platform is always meets current I-9 requirements and helps to ensure I-9s are always completed correctly, and on-time.

Customizable

Configure our I-9 solution to meet the specific needs of your business, including: branding, user roles, permission sets, and more.

Easy-to-use

Simplify complex compliance requirements and create a better onboarding experience with our intuitive and easy-to-use cloud software.

Secure

Ensure safe and compliant retention and storage of your I-9s and data. Your data is always protected with the highest level of security standards.

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I-9 Vendor Form I-9 system

GryphonHR has been a game-changer! Our team has reduced the time it takes to process I-9's and we couldn't be happier with the platform!


- VP of HR, Rising Phoenix Creative

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Form I-9 and Technology Experience

Our Form I-9 and E-Verify compliance experts stay on top of ever-changing employment eligibility requirements to help ensure compliance. Streamline and simplify the employment  process with an intuitive Form I-9 platform that evolves to meet the latest tech standards.

Form I-9 compliance provider

I-9 Accuracy & Efficiency


Reduce the time spent processing I-9 forms and ensure accurate completion with intuitive workflows, data validation, and guidance. GryphonHR ensures every field of the Form I-9 is completed properly, within the correct time frames. Tracking, notifications, and alerts help you to stay on top of your Form I-9 and E-Verify progress. 

Remote I-9 Solution

Complete Form I-9 for both onsite and remote employees through a single platform without worrying about additional modules or fees. Our flexible I-9 verifier options make it easy to choose the right authorized representative based on the needs of your business and budget. You can even build your own internal reusable I-9 verification network. 

I-9 System Integration

Seamless Integrations


Integrate with your existing HR or payroll system through our REST API and easily access the I-9 cloud platform with single sign-on. You can also choose to access the system as a stand alone solution. Our electronic I-9 integration options adapt to the specific needs of your organization.  

Form I-9 Audit Reports

Reporting & Analytics


Customize reports and export your data at any time. Intelligent reports can be tailored and configured to meet your business needs so you find what you need, when you need it. We’ll never charge extra for you to export any of your data and documents.

Discover Our Form I-9 Software Capabilities

Business Hierarchies

Customizable options that can evolve to meet your business needs over time.

I-9 Audit Trails

Audit trails to help reduce the preparation time for an official Form I-9 audit.

Remote I-9 Verifiers

We provide flexible remote I-9 verifier agent options for you to choose from.


Explore More I-9 Features →
E-Verify Integration

Advanced E-Verify Integration

Our E-Verify integration and workflows enable you to automate the submission of Form I-9  to the E-Verify system and easily manage cases. You can expedite E-Verify workflows with quick and accurate photo matching and  and resolve issues and TNC’s with greater efficiency. Reporting features include an E-Verify cases summary to help you stay on track. Get in touch with an I-9 expert today to learn more about our robust E-Verify features.

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Become a Partner

Learn more about becoming a partner and offer your clients a leading-edge Form I-9 and E-Verify platform.

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Form I-9 News & Updates

November 7, 2024
With hiring processes more complex than ever, E-Verify offers HR teams a streamlined, efficient way to confirm the work eligibility of new hires. However, navigating the E-Verify system can be overwhelming for HR professionals, especially as legal compliance around employment eligibility intensifies. Fortunately, technological solutions, such as GryphonHR’s platform, make E-Verify faster, more secure, and easier to integrate with existing systems. This guide walks you through the E-Verify process step-by-step, offering insights on how HR technology simplifies each stage for a seamless experience. Step 1: Registering with E-Verify Process Overview To start using E-Verify, your organization must first enroll in the system. Registration is typically straightforward but involves a few important steps to ensure compliance and user security. Steps to Register: Visit the E-Verify Website : Go to the official E-Verify website (www.e-verify.gov) and select the option to "Enroll." Read and Accept the Terms : You will need to review and agree to the program rules, and establish an Enrollment Point of Contact. This person is responsible for managing the E-Verify enrollment process for your company. Enter Company Information : Input basic company details, such as business address, Employer Identification Number (EIN), and industry type. Create User Accounts : Identify which employees will have access to E-Verify. Each will need a secure account with unique login credentials. How HR Technology helps: HR technology solutions can simplify registration by securely storing and managing information required for enrollment, reducing the time spent on administrative tasks. Many HR platforms also integrate directly with E-Verify, allowing for easier user access and management. Step 2: Gathering Necessary Employee Documentation Process Overview To complete an E-Verify check, employees need to provide documents that confirm both identity and eligibility to work in the U.S. Typically, this step involves I-9 Form documentation, such as a passport or a combination of documents (e.g., driver’s license and Social Security card). Note that a Social Security Number is required to create a case in E-Verify. Steps for Documentation Gathering: Complete Form I-9 : Collect the employee's I-9 form and ensure all information is accurate. Verify Acceptable Documents : Cross-check that the documents provided are valid and current. Retain Copies (if applicable) : Although not required by E-Verify, retaining copies of I-9 documents may help with internal recordkeeping. How HR Technology Helps: HR tech tools streamline this stage by incorporating automatic prompts to verify which documents are acceptable, automatically filling out fields, and securely storing these documents to prevent loss and unauthorized access. Step 3: Initiating the E-Verify Process for a New Hire Process Overview Once documentation is ready, you can enter the information into E-Verify to confirm work eligibility. This step involves several sub-steps and should be completed within three days of the employee’s start date. Steps to Initiate E-Verify: Log in to E-Verify : Access your account through a secure connection. Select “New Case” : Start a new case for each employee. Enter Employee Details : Input information from the I-9 form, including the employee’s name, Social Security number, and document numbers. Review and Confirm : Double-check the accuracy of all entries and submit the case for verification. How HR Technology Helps: Platforms that integrate with E-Verify allow HR teams to initiate and complete E-Verify cases without leaving their existing HR system. This integration minimizes data entry errors, reduces manual input time, and allows for real-time tracking. Step 4: Reviewing E-Verify Results Process Overview After submitting a case, E-Verify will typically respond within seconds. There are three potential responses: Employment Authorized : The employee is authorized to work in the U.S. Tentative Nonconfirmation (TNC) : There is an issue with the information provided. HR must notify the employee, who can contest the TNC. Case in Continuance : Additional verification is required. Steps for Reviewing Results: Check Case Status : Log in to E-Verify to view the case results. Follow Up as Necessary : If there is a TNC, notify the employee within the E-Verify timeline and provide guidance for contesting if they wish. Close the Case : Once resolved, close the case in E-Verify. How HR Technology Helps: HR tech systems can set reminders for case follow-ups, and many solutions offer automated notification systems that alert employees to TNCs directly, simplifying the process for both HR and employees. Additionally, systems often include dashboards that make tracking case statuses easier. Step 5: Managing and Auditing E-Verify Records Process Overview Maintaining compliance with E-Verify involves ongoing management and periodic audits. This includes ensuring that all cases are closed, TNCs are resolved, and records are retained as per legal requirements. Steps for Managing Records: Retain I-9 and E-Verify Records : Store all relevant records in a secure location, either physically or digitally. Conduct Regular Audits : Periodically review E-Verify compliance and documentation practices. Close Out Records for Former Employees : Manage inactive employee records per the organization’s policy and E-Verify retention guidelines. How HR Technology Helps: HR tech platforms offer secure storage solutions that automatically organize E-Verify and I-9 records, making audits more efficient. Many systems provide reporting tools to generate compliance reports, track verification timelines, and keep HR teams ahead of regulatory requirements. Navigating the E-Verify process can be complex, but HR tech significantly simplifies it by automating and securing each step, from registration to case management and auditing. By integrating E-Verify into your HR systems, you not only ensure compliance but also create a smoother onboarding experience for employees and a more efficient workflow for your HR team. Whether you’re onboarding a few hires or managing a large team, leveraging HR tech makes E-Verify a fast, reliable process for employment eligibility verification.
Two laptops with illustrations.
October 9, 2024
Why E-Verify use should be a priority for employers who value workplace integrity, want to bring ease and efficiency to the hiring process, and reduce their legal risks.
A woman is holding a cell phone with a picture of remote I-9 verification.
By GryphonHR April 12, 2024
Navigate remote I-9 verifications and get expert insights, best practices and more in this guide.
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