Authored By: GryphonHR Blog Contributor
GryphonHR blog contributors include , consultants, researchers, and other subject-matter experts who’ve written content for our blog.
October 30, 2023
On August 1, 2023, the U.S. Citizenship and Immigration Services (USCIS) introduced a new version of Form I-9, Employment Eligibility Verification. This form is crucial for employers to verify the identity and employment authorization of their employees. Starting November 1, 2023, it will be mandatory to use the 08/01/2023 edition, and the previous 2019 version will no longer be accepted.
1.Consolidated Sections:
The new form combines Sections 1 and 2 onto a single sheet, maintaining all the previous fields. This streamlining makes the process more efficient for both employers and employees.
2. Preparer/Translator Certification:
The Section 1 Preparer/Translator Certification area has been moved to a separate Supplement A. Employers can use this supplement when necessary, providing three areas for current and future preparers and translators to complete as needed.
3. Reverification and Rehire:
Section 3, which deals with reverification and rehire, is now a standalone Supplement B. This provides four areas for current and subsequent reverifications. Employers can attach additional supplements as needed.
4. Terminology Clarification:
The terminology in Section 1 has been updated, replacing "alien authorized to work" with "noncitizen authorized to work." This change clarifies the distinction between "noncitizen national" and "noncitizen authorized to work."
5. Mobile Device Compatibility:
The form has been optimized for use on tablets and mobile devices. Employers can download it onto their devices and open it in the free Adobe Acrobat Reader app for easy completion.
6. Simplified Download Process:
Certain features have been removed to ensure easy downloading of the form. This eliminates the need to enter "N/A" in certain fields, streamlining the process.
7. Improved Guidance:
The Lists of Acceptable Documents have been updated to include some acceptable receipts, along with additional guidance and links to information on automatic extensions of employment authorization documentation.
8. E-Verify Employers Checkbox:
A new checkbox has been added for E-Verify employers. This allows them to indicate when they have remotely examined Form I-9 documents.
1. Reduced Length:
The instruction booklet has been condensed from 15 pages to 8 pages, making it more concise and user-friendly.
2. Definitions and Streamlined Steps:
Key actors in the Form I-9 process are now defined, and the steps each actor takes to complete their section of the form have been streamlined for clarity and efficiency.
3. Remote Examination Checkbox Instructions:
Instructions have been added for the new checkbox indicating when Form I-9 documents were remotely examined, providing guidance for employers utilizing this option.
4. Abbreviations Charts:
The abbreviations charts have been removed from the instructions and relocated to the M-274 handbook.
These changes to Form I-9 and its instructions aim to improve the verification process for both employers and employees. Familiarizing yourself with these updates will help ensure compliance and smooth operations within your organization. As of November 1, 2023, make sure to use the 08/01/2023 edition to stay in accordance with USCIS regulations.
Watch our recent webinar: The New Form I-9 and Remote I-9 Verification to learn more about how to properly complete the new Form I-9 and get more insight into the alternative document examination option and remote I-9 verification.
GryphonHR's Form I-9 platform is already aligned with the new version of Form I-9.
Contact us to learn more about how an electronic I-9 solution can help you to stay on top of ever-changing Form I-9 requirements.
Authored By: GryphonHR Blog Contributor
GryphonHR blog contributors include , consultants, researchers, and other subject-matter experts who’ve written content for our blog.
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